Exhibitors Information

Show Locations

BIG Show East - February 25, 2017

Walter E. Washington Convention Center

Setup:

NEW SCHEDULE

Thursday, February 23, 2017 12:00 p.m. to 8:00 p.m.
Friday, February 24, 2017 7:00 a.m. to 11:00 a.m.

 

New Products / Opening Reception:

Friday, February 24, 2017 - 6:00 p.m. to 8:00 p.m.

* Please note that the entire show floor will be open this year for the New Products / Opening Reception.

 

Show

Saturday, February 25, 2017 - 9:00 a.m. to 6:00 p.m.

 

Tear Down Immediately Following The Show

Saturday, February 25, 2017 - 6:15 p.m. to 12:00 a.m.

*There will be a penalty imposed on exhibitors who break down prior
to the advertised show closing.

 

Location:

Walter E. Washington Convention Center
801 Mt. Vernon Place NW
Washington, DC 20001

  • Easy accessibility in our nation's capital
  • Details will be provided with show registration confirmation
  • Show location attracts Attendees from New England, Atlantic Coast states, Great Lakes states, and Eastern Canada

BIG Show West - March 18, 2017

Gaylord Texan

Setup:

NEW SCHEDULE

Thursday, March 16, 2017 12:00 p.m. to 8:00 p.m.
Friday, March 17, 2017 7:00 a.m. to 11:00 a.m.

 

New Products / Opening Reception:

Friday, March 17, 2017 - 6:00 p.m. to 8:00 p.m.

* Please note that the entire show floor will be open this year for the New Products / Opening Reception.

 

Show

Saturday, March 18, 2017 - 9:00 a.m. to 6:00 p.m.

 

Tear Down Immediately Following The Show

Saturday, March 18, 2017 - 6:15 p.m. to 12:00 a.m.

*There will be a penalty imposed on exhibitors who break down prior
to the advertised show closing.

 

Location:

Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, TX 76051

  • Gaylord Texan is 5 minutes from the Dallas/Fort Worth International Airport
  • More Details will be provided with show registration confirmation
  • Show location attracts Attendees from Texas, Southeast, Midwest, West Coast, and Western Canada

Setup information

BIG Show East

Show & Event Schedule

Wednesday, February 22, 2017
Time Event Location
8:00 a.m.
Tractor Trailers Move In
Walter E. Washington Convention Center

Thursday, February 23, 2017
Time Event Location
12:00 a.m. -
8:00 p.m.
Exhibitor Move In / Booth Set Up Walter E. Washington Convention Center
3:00 p.m. - 3:30 p.m.
 Mandatory Show Orientation
 Show Floor

Friday, February 24, 2017
Time Event Location
7:00 a.m. -
11:00 p.m.
Exhibitor Move In / Booth Set Up Walter E. Washington Convention Center
10:00 a.m. -
10:30 a.m.
Mandatory Show Orientation Show Floor
4:00 p.m. Leadership Address
Show Floor
6:00 p.m. -
8:00 p.m.
New Products / Opening Reception
ENTIRE Show Floor will be open

Saturday, February 25, 2017
Time Event Location
8:00 a.m. All factory personnel and reps are required to be in their booth by this time Show Floor
9:00 a.m. -
6:00 p.m.
Show Hours Show Floor
11:30 a.m. -
1:30 p.m.
Lunch Show Floor
6:00 p.m. -
8:30 p.m.
Customer Appreciation / Closing Reception
Walter E. Washington Convention Center
6:15 p.m. -
11:59 p.m.
Tear down Show Floor

BIG Show West

Show & Event Schedule

Wednesday, March 15, 2017
Time Event Location
8:00 a.m.
Tractor Trailer Move In
Gaylord Texan Resort & Convention Center

Thursday, March 16, 2017
Time Event Location
12:00 a.m. -
8:00 p.m.
Exhibitor Move In / Booth Set Up Gaylord Texan Resort & Convention Center
3:00 p.m. -
3:30 p.m.
 Mandatory Show Orientation
 Show Floor

Friday, March 17, 2017
Time Event Location
7:00 a.m. -
11:00 p.m.
Exhibitor Move In / Booth Set Up Gaylord Texan Resort & Convention Center
10:00 p.m. -
10:30 p.m.
Mandatory Show Orientation Show Floor
6:00 p.m. -
8:00 p.m.
New Products / Opening Reception
ENTIRE Show Floor will be open

Saturday, March 18, 2017
Time Event Location
8:00 a.m. All factory personnel and reps are required to be in their booth by this time Show Floor
9:00 a.m. -
6:00 p.m.
Show Hours Show Floor
11:30 a.m. -
1:30 p.m.
Lunch Show Floor
6:00 p.m. -
8:30 p.m.
Customer Appreciation / Closing Reception Texas Ballroom
6:15 p.m. -
11:59 p.m.
Tear down Show Floor


3:00 p.m. on Thursday or 10:00 a.m. on Friday – Mandatory Show Orientation

At least one person from each booth must attend the brief Show Orientation. Select the time convenient to you. Keystone senior leaders will review the show and order writing procedures and answer any questions you may have. Please attend even if you have attended in previous years as some changes have been implemented.

Exhibitor Rules and Regulations

Badges:

Show Badges for all suppliers and Reps will be available at the Registration Area beginning Thursday morning at both BIG Shows as you enter the Show floor. Admission to the show is by official show registration badge only. Badges must be worn at all times, including move-in and move-out. Exhibitor is responsible for ensuring badges are provided only to the company’s personnel. Exhibitor badges may not be ordered for or transferred to buyers or non-employees.

Attire:

Exhibit personnel must wear appropriate apparel at all times. This requirement prohibits, among other items, bathing suits, thongs, lingerie, excessively short skirts, painted bodies and transparent apparel. Show Management reserves the right to make determinations on appropriate apparel and entertainment activities conducted by exhibitors. Exhibitors who are uncertain with regard to compliance with the appropriate apparel and Entertainment regulations are encouraged to consult with Show Management in advance of the Show.

Booth rules, looks and options:

Each booth must be manned by at least one factory person. No deals, specials, displays, POP, etc. can be featured in your booth without prior Keystone approval. The only approved deals/specials that will be offered are those that are in the Deals booklet and booth Deal signs (provided by Keystone). You will be asked to remove any un-authorized specials from your booth.

We expect that your booth will feature a professional appearance in both graphic display and product offering. Included in your booth package is a carpeted booth with 8’ curtain backdrop, side rails, (1) 6’ draped table, (2) folding chairs, (1) wastebasket, and (1) exhibitor’s I.D. sign. Electric and additional tables are available for an additional fee.

NOTE: Please indicate your need for any additional tables or electricity on your BIG Show contract. Anything ordered on site will require a credit card and will be at the decorator’s list price.

Booth music and entertainment:

Music or noise emitting from the exhibit space cannot exceed 85 decibels. Exhibitors receiving requests from Show Management to reduce the music volume or noise level must conform immediately to the request or be subject to having the power to the sound system disconnected. If after receiving a warning they again are in violation, the power to the sound system will be disconnected for the remainder of the show.

All music and entertainment must be in good taste and not include any lyrics that are inflammatory, sexually explicit, sexist, gangster rap or that promote activities of any type that defame or denigrate women, law enforcement or other established authorities. Dancing and modeling shall not include any lewd or sexually suggestive poses or actions. Show Management shall be the final authority on the acceptability of music played by exhibitors and the activities of booth models and entertainers. Violators are subject to immediate closure of the booth, removal of booth personnel and/or closure of the exhibit for the duration of the Show.

Display Vehicles:

If you have a 20’ x 20’ booth and would like to feature a display vehicle at either show please email kaoevents@key-stone.com by 1/16/17.

Display vehicles must have battery cables disconnected and sealed with tape, fuel tanks with no more than 1/4 tank of gas, filler caps locked and/or sealed with tape and alarm systems deactivated. Display vehicles will be permitted to occupy no more than 80% of the contracted exhibit space and must conform to line-of-sight display regulations. Tractor trailers/rigs are not permitted unless approved in writing by Show Management.

Display Vehicle Move-In Date & Time: Friday at both events as set up & traffic permits

Lotteries & Contests - Drive traffic to your booth

The operation of games of chance or lottery devices or the actual or simulated pursuit of any recreational pastime is permitted only upon prior written approval of Show Management. Submit your request in writing before 1/16/17 to receive consideration for approval.

Show Promotions & Celebrity Appearances

***ALL SHOW PROMOTIONS INCLUDING ANY IN BOOTH SPECIALS MUST BE APPROVED BY SHOW MANAGEMENT IN ADVANCE OF THE SHOW. SUPPLIERS MAY NOT OFFER ANY DEAL OUTSIDE OF THE OFFICIAL PRE-APPROVED SHOW DEAL.***

If you plan on offering any prizes or rewards (for Keystone customers visiting and/or writing an order in your booth) or plan on having any celebrities appear at your booth during this Show, you MUST e-mail your Category Manager by
to obtain Show Management approval.

To have your promotion or celebrity visitor advertised in the BIG Show customer mailings, e-mail blasts, and on our web sites, e-mail kaoevents@key-stone.com by 1/16/17.

At Show Selling Process:

The BIG Show will feature “at show ordering”. Customers will be required to place their orders during show hours. Booth personnel should come prepared to assist customers in writing orders for their products. All orders must use valid and accurate part numbers for products that are available for immediate sale. Only Keystone approved deals/promotions (i.e at-booth signage, deal cards, promotional/marketing materials) should be on display at the Booth. You will be asked to remove any un-authorized specials from your booth.

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